#Invoicing process manual#
The quality of the invoices submitted is a critical factor in achieving a high degree of automation, while at the same time securing a reduction in manual workload on both sides. Please be aware that your invoices cannot be processed without the required information and we will return any such invoices to the sender, thereby discharging our liability.Īn optimised invoice processing procedure reduces the processing time of your invoice and therefore facilitates on-time payment of your invoice amount as per the contractual agreement in place. If any of this information is missing, the invoice cannot be processed and therefore cannot be settled.Įxample DFS Deutsche Flugsicherung GmbH Eingangsrechnung Max Mustermann, VF/K, Am DFS-Campus 10 63225 Langen Alongside the corresponding DFS address, the first and last name of the person placing the order or the invoice recipient, as well as the DFS organisational unit must all be stated in the invoice address. One invoice refers exclusively to precisely one order (no invoices with items from multiple orders will be accepted).ĭFS incoming invoices without an order reference Your invoices must include an appropriate reference to the department placing the order or the invoice recipient at DFS so that they can be unequivocally assigned. The order number assigned by DFS must always be included on the first page of the invoice. To prevent processing delays, the address defined in the order should also be used as the invoice address.Įxample DFS Deutsche Flugsicherung GmbH Eingangsrechnung Rechnungsprüfung VF/KV Am DFS-Campus 10 63225 Langen The current bank details (IBAN and BIC) must always be provided on the first page of the invoice.ĭFS incoming invoices with order reference Your invoices must include an appropriate reference to the corresponding order so that they can be clearly identified. The records should be clearly designated as invoice, invoice amendment or credit note. The invoicing processes use the function of the mass activity in FI-CA to split the dataset and distribute processing to different processes in order to reduce the processing time.Please ensure that your invoices include all information required under the German VAT Act (UStG) in its most recent version, as well as all contractually stipulated information and documentation required for DFS orders by the Procurement division at DFS, such as acceptance reports and timesheets. Parallel processing of the dataset is always possible. These enable periodic invoicing, independently of the existence of further source documents to be billed. Using scheduling, you can generate additional source documents. Special invoicing processes can process these source documents. In addition to billing documents that arise in the SAP system from the transfer of billing documents from external systems or from Billing in Contract Accounts Receivable and Payable, SD billing documents from the componentĪnd collective bills from FI-CA can also be understood as invoiceable billing documents. If the invoicing of a billing document is successful, the related invoicing order is deleted. Invoicing orders are created when a billing document is created and are used for specific selection of the billing documents not yet processed by an invoicing process. Invoicing orders must exist in order for an invoicing process to be started. The invoicing run can clear open items of an invoice with credit memo items of a contract account.
For example, in an invoicing run, you can change the contract accounts of the customers processed by the run. For invoice creation and posting, Invoicing in Contract Accounts Receivable and Payableuses FI-CA functions. You can integrate further FI-CA business transactions in the invoicing processes such that the customer can be informed of changes to the customer account with the invoice.
#Invoicing process update#
Update in SAP Business Information Warehouse (BW)Ĭurrent information for the customer account, such as open invoice receivables, can be displayed on the invoice. , and additional data is updated for providing data to Simultaneously, correspondence containers are created for These save the information for the invoice and are the basis for the physical invoice printing. The invoice display of the tax amounts can influence the tax to be posted.
(Seeīilling documents are transferred to postings documents in FI-CA synchronously. Billing documents from different billing systems are selected, grouped, and displayed together on one invoice.
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